RECRUITMENT AND OPERATIONS ASSISTANT
Title: Recruitment and Operations Assistant
Sector of Assignment: Sustainable Energy
Organization/Office: Sustainable Energy for ALL (SEforALL)
Duty Station: Vienna/Austria
Date Required: As soon as possible
Duration: Short term consultant (9 months)
Closing date: January 25, 2019
Background on SEforALL: Sustainable Energy for All (SEforALL) is an International Non-Governmental Organization operating a world-wide multi-stakeholder platform focused on the delivery of Sustainable Development Goal #7. Launched as a UN initiative in 2011 by the Secretary General of the United Nations, Ban Ki-Moon, SEforALL is widely acknowledged for its achievement in raising global awareness of the world's sustainable energy challenges, ensuring they were included in the UN's Sustainable Development Goals. SEforALL is directed by its CEO and supports the work of the CEO as she carries out her duties as the Special Representative of the United Nations Secretary General (SRSG) for Sustainable Energy for All, as well as her role as the co-chair of UN-Energy. These roles include advising the UN Secretary General and his staff on issues relating to sustainable energy and the implementation of Sustainable Development Goal 7 (SDG7) and supporting the coordination of sustainable energy issues in the United Nations system. The Secretary General’s advisory committee on Sustainable Energy for All will be supported by the SRSG and SEforALL.
The ambitions of SDG7 on ensuring universal access to affordable, reliable and modern energy services by 2030 are extraordinary. Aiming to achieve them in the context of the Paris agreements involves transformation at a scale never undertaken by humanity before. Swift action needs to be taken by leaders in governments, companies, institutions, financiers, development banks, unions and communities, entrepreneurs and civil society. As a global team, SEforALL crafts interventions that support these leaders in accelerating the delivery of actions. All interventions comprise one or more of SEforALL’s competencies: (i) to marshal the evidence, (ii) to benchmark progress towards SEforALL objectives, (iii) to amplify the voices of the energy poor; (iv) to tell stories of success, and (v) to connect stakeholders to each other and to solutions. All interventions systematically draw on strategic insight, build on compelling communications, and are delivered through and include action-oriented partnerships. http://www.seforall.org/
Context and Objective of Assignment: SEforALL currently employs approximately 50 professionals, operating out of the SEforALL headquarters in Vienna, Austria, with a small team located in Washington DC. SEforALL now seeks a professionally curious Recruitment and Operations Assistant with excellent communication and people skills.
Duties and Accountabilities:
Under the supervision of the Senior HR Specialist, part of the Operations Team and led by the Chief Administration Officer, the role of the Recruitment and Operations Assistant offers a true opportunity to make a difference to enable SEforALL to recruit and select the best possible talent that fits into SEforALL’s unique culture and mission.
The main responsibilities will include, but are not limited to:
Recruitment, Selection and On-boarding:
Supports, implements and administers the effective and timely talent sourcing, including recruiting, developing and retaining the best talents available to support the strategic HR needs of the organization, including establishing and monitoring recruitment indicators to ensure timely completion and quality of recruitment.
Identifies appropriate contractual modalities and necessary administrative and contracts management steps, ensuring compliance with SEforALL’s policies and processes.
Supports and implements annual recruitment plans in consultation with the Senior HR Specialist, Managers, and the Chief Administration Officer.
Supports annual HR budget planning exercise.
Reviews job descriptions in line with job classification policy, guidelines, procedures and related requirements.
Promotes, transparency, and consistency in the selection of staff and consultants.
Provides technical guidance to staff and managers on all aspects of recruitment and selection (staff and consultants).
Works closely with other members of the Operations team in on-boarding of staff and exit processes.
Strategic HR Management:
Contributes to wider joint efforts in analyzing data and enabling decision-making in recruitment and talent management.
Suggests proactively changes to work processes to improve effectiveness and performance.
Contributes and supports in streamlining and developing policies and guidelines.
Provides ongoing guidance, interpretation and technical support to staff and management in recruitment, selection and talent management.
Support for Operations Team:
Supporting the Operations Team, when needed, in travel, finance, logistics, and administrative tasks
Qualifications and Experience
A first (or higher) level university degree in human resources management, business or public administration, or related field.
Minimum of 2 years of experience in recruitment and selection, resourcing, human resources or a related field
Strong numerical and analytical skills with good understanding of HR Analytics
Knowledge of best practices in international human resources management in the private sector and/or international organizations is an advantage.
Excellent oral and written command of English. Fluency in another language is an asset.
Strong IT skills including Outlook, Word, Excel (including reports/macros/graphs, advanced formulas and pivot tables)
Professionalism and Personal Leadership: Demonstrates/safeguards ethics and integrity. Demonstrates corporate knowledge, Self-development and initiative-taking. Ability to work in a multi-cultural and international environment based on mutual respect and tolerance. Demonstrates good judgment and discretion when handling sensitive materials. Ability to exercise good judgment, discretion and tact in handling sensitive issues. A commitment to the goals of SEforALL and to sustainable development more broadly essential. A good sense of humor. Willingness to “get the job “done with a positive attitude to take on a wide range of tasks. Ability and willingness to adjust to “beyond the normal” working hours and manage the work life balance effectively to accommodate differences in time zones.
Client Orientation and Delivery: Takes full ownership in ensuring that those to whom the HR function serves – staff, managers, potential recruits, counterparts - find themselves supported as “clients ”; builds and maintains clients’ trust and respect and builds productive partnerships; actively seeks out to identify clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Maintains client relationships in the face of conflicting demands or directions and provides evidence-based advice and solutions based on sound diagnosis and knowledge.
Planning and Organization: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary. Uses time efficiently and is able to work to deadlines and maintain effectiveness under pressure. Excellent organizational and task management skills, with appropriate attention to details and ability to prioritize work among multiple competing demands, and under tight deadlines. Ability to manage multiple workflows at the same time. Proactive approach to managing workflow, with keen ability to multi-task and respond quickly and flexibly to a wide range of issues, some of which come up in ad hoc and unexpected ways.
Communication: Excellent communication skills and proven drafting ability; ability to develop relationships, foster collaboration within the team and with other stakeholders, deliver presentations and advocate for viewpoints. Ability to craft messages and communiques, and copy edit work to produce flawless written communications is required.
Analysis and Creativity: Demonstrated excellent numerical and analytical skills that can be applied to gather data and generate knowledge relevant to decision-making functions. Capability and easiness to work with numbers, calculate, and analyze data as well as the ability to summarize and present key-findings. Share knowledge and show initiative to improve existing HR policies, processes, systems and practices based on HR Analytics.
Technological Awareness: Keeps abreast of relevant available technology; understands applicability and limitations of technology in the HR context; actively seeks to apply technology to appropriate.
SEforALL offers exciting high-impact assignments, a collegial and creative work environment, and the opportunity for committed professionals to thrive and grow within flat hierarchies and in the pursuit of an inspiring mission.
SEforALL provides competitive compensation packages at its locations in Vienna and Washington and modern workplace arrangements in terms of flexibility and results orientation.
Qualified female candidates are strongly encouraged to apply.
SEforALL reserves the right to appoint a candidate at a level below the advertised level of the post.
Partnership. SEforALL’s global team operates within and across partner driven networks, building on its strong relationship with the UN. SEforALL’s global team catalyzes connections, coordinates activities with others, collaborates on common objectives and leverages opportunities to deliver more as a platform than it can do individually.
Agility. SEforALL’s global team is adaptive in its approach so it can stay focused on its goal in an evolving economic and political environment. It brings people together that don’t normally talk to each other and frames the questions differently so it can help leaders unlock action and finance.
Diversity. SEforALL’s global team recognizes the diversity of needs across countries and communities and commits to working with all actors in delivering solutions that respond to these differentiated needs.
Equity. SEforALL’s goal is for “all.” SEforALL’s global team strives for a sustainable energy transition that is just and equitable and leaves no one behind.
Results. SEforALL global team focuses on helping leaders make the most progress, fastest in areas that make a meaningful contribution to SEforALL’s objectives. It is solutions-oriented. It values evidence and data. It understands the scale and urgency of the sustainable energy challenge and the need for a holistic systems-based approach.
Trust. SEforALL’s global team treats information carefully and respects what it is entrusted with as it serves partners and their success.
Your data will not be passed on to third parties outside SEforALL and companies which SEforALL uses to process and store data (so-called contract processors). These contract processors are also contractually obliged to comply with all statutory data protection regulations.
We will only use your data to the extent necessary for the purposes of selecting personnel in accordance with the applicable data protection regulations.
We will only disclose your personal information if we are required to do so by a court´s or administrative authority´s decision. In such a case, we will inform you as soon as possible of such an order so that you can take legal action against it if necessary. Please email to email@example.com if you require updates to your information in accordance with Art. 5 lit. d of the GDPR.